Conference Site


Sonesta Bee Cave Austin
12525 Bee Cave Pkwy, Bee Cave
Austin, TX 78738
Phone: (512) 483-5900

 

"Perfectly situated at the Hill Country Galleria among Greater Austin and Lake Travis hotels, we invite you to experience the all-new Sonesta Bee Cave Austin. With Austin-Bergstrom International Airport and downtown just 20 minutes away, Sonesta Bee Cave Austin hosts contemporary chic, laid-back charm and tasteful design to reflect the natural beauty and textures of the local surroundings.
 
We are a popular choice among the many hotels near Austin, TX, because each of our 195 guest rooms are filled with amenities for you to relax and stay productive. We offer 9 preferred corner king rooms and 2 suites that span five floors, along with flexible meeting and event rooms fully equipped and expertly staffed to host your next gathering.
 
Sonesta Bee Cave Austin is perfect for business and leisure travelers looking for hotels near Lake Travis and ideally situated close to many dining, shopping, entertainment and area attractions. Enjoy our fitness center, 24-hour business center, lounge and rooftop bar, Meridian 98 while being at the heart of it all. We invite you to experience the casual yet sophisticated warmth at one of the finest hotels in Bee Cave, TX."
 

Housing Reservations


A block of rooms and preferred rates will be available through Feb. 15, 2019 click here to make your reservations. Rooms can only be reserved through Hospitality Upgrade with a credit card guarantee. Please use this link to make your reservations; do not contact the hotel directly. Rooms will be allocated on a first-come, first-served basis and may sell out. After February 15, reservations will be accepted on an as-available basis only, and rates may vary from the group rate.

**Pre/post rooms at the group rate are based on availability through the housing link. 



Cancellations


Room reservation cancellations. When reservations are made, the hotel requires a deposit equal to the room rate and tax for the first night for each reservation. An individual’s deposit is refundable to that individual if the Hotel receives notice of an individual’s cancellation at least 48 hours prior to scheduled arrival.

Conference attendance cancellations. Please notify Anne Boon of an attendance cancellation before Friday, February 15 so we can plan accordingly. Our meals and events are assigned seating and arrangements must be made for your absence. Call or text 678-802-5304 or e-mail anne@hospitalityupgrade.com.


Cancellations or changes required after February 21, please contact Melissa Trevino (512) 698-7626 (mobile), and Millicent (512) 203-3060 (mobile).

 



Planning Your Trip



The closest airport to the Sonesta Bee Cave Austin is:
Austin-Bergstrom International Airport (AUS) - 20 minutes. 


ARRIVAL TIME FOR PRE-CONFERENCE ACTIVITIES. Two pre-conference activities are planned in conjunction with the 2019 Executive Vendor Summit. If you are arriving on Tuesday, February 26, the night before the conference begins, Hospitality Upgrade invites you to attend a pre-conference dinner event at 6:30 p.m. If you are not arriving on Tuesday but will be participating in the golf tournament or other activity on Wednesday, February 27, please arrive at the Sonesta Bee Hive by 10:00 a.m. to take our transportation to golf course.


ARRIVAL TIME FOR OFFICIAL CONFERENCE START. If you are not participating in the pre-conference activities, and THIS IS YOUR FIRST SUMMIT, please arrive by 6:30 p.m. on Wednesday, February 27, for our First-Time Attendee Reception. If this is not your first Summit, please arrive at the hotel no later than 7:00 p.m. when we officially kickoff the Summit with a Welcome Reception and Dinner for Executive Vendor Summit attendees. It's important to us that you get to meet everyone and we are very creative when it comes to our opening night festivities. You won’t want to miss it. 


DEPARTURE TIME. One complimentary departure shuttle will be provided to the Austin–Bergstrom International Airport (AUS) at the conclusion of the Executive Vendor Summit at 11:15 a.m. on Friday, March 1. 
 


Thanks to our 2019 Partner:
  • HFTP Logo



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