Housing Reservations

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Summit Host Hotel

Housing Reservations

Rooms will be allocated on a first-come, first-served basis and may sell out. Note: a portion of the hotel room rate is used to cover event expenses. Reservation group rate deadline is August 17, 2022

Reservations can be made by reserving online: HOTEL VAN ZANDT
Room Rate: $269.00 USD (plus taxes and fees).

Planning Your Trip

The nearest airport to Hotel Van Zandt is the Austin International Airport (AUS) which is 6.7 miles away.
In September, in Austin, the average high-temperature is 90°F, and the average low-temperature is 75°F.

Arrival Time for Pre-Conference Activities

Several pre-conference activities are planned in conjunction with the 2023 CIO Summit. If you are arriving on Tuesday, September 5, the afternoon before the conference begins, Hospitality Upgrade invites you to attend a pre-event dinner, time and location to be determined.

On Wednesday morning, September 6th, attendees are invited to take part in a unique, experience. More information for this activity coming soon. Pre-registration is required for this activity.

Arrival for Official Conference Start

If you are not participating in pre-conference activities, please arrive at the hotel no later than 2:00 p.m. on Wednesday, September 6th. The CIO Summit begins at 3:30 pm. There will be a cocktail hour for new conference attendees beginning at 6:00 p.m., with a regular cocktail hour for all attendees at 6:30 p.m. Dinner to follow at the hotel at 7:00 p.m.

Departure Time

The CIO Summit program will officially conclude on Thursday evening with the dinner, but we’ll have a Friday morning breakfast available for anyone interested before heading to the airport. In order to better accommodate departure schedules and give attendees more flexibility when booking flights, Hospitality Upgrade is using LYFT!

Housing Cancellations

All reservations must be guaranteed with a credit card. This card will be charged in the event of a cancellation, no-show or deposit when warranted. Group rates are subject to availability. Hotel cancellation policy requires guests to cancel by 4 pm local time 24 hours before arrival to avoid a penalty fee of 1 nights' room and tax.

Conference Attendance Cancellations

Please notify Event Manager Millicent Athanos (millicent.athanos@hftp.org) of an attendance cancellation before August 25 so we can plan accordingly. Our meals and events are assigned seating and arrangements must be made for your absence.

Lyft Pass information:
Redeem your Lyft Pass here:
Register Now

The CIO Summit attendees will be able to use an exclusive Lyft coupon code to take a Lyft to any of the local airports. A code will be provided and active from 8:00am - 3:00pm  Sep 8, 2023.Hospitality Upgrade will cover trips up to $50.00 USD*.

If you already have the Lyft app, simply enter the provided code in the Promos section of the Lyft app. Once the code is accepted, it will appear in the 'Promos' tab and you will be able to see the details of the code, such as time restrictions, location restrictions, how many times it can be used, and how much credit you have left.

If you do not have the Lyft app, please download the Lyft app on your phone from the Apple app store or Google Play store. Or use this link to download the Lyft app, (the EVS code will be automatically applied):  

*If the fare exceeds $50.00 USD, the remainder will be charged to the card on your Lyft profile.

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